Sourcing intelligence for fashion
Concept to shelf, on one thread.
One platform for every order, milestone and quality gate — so brands, sourcing companies and factories move from first sketch to final shipment with speed, visibility and zero surprises.
- One live source of truth
- Web & mobile, always in sync
- Configure it yourself — no code
Backed by three decades of fashion sourcing & quality expertise
For brands, leaders & owners
Run your season with total control
SourcingXP is built for the people who own the outcome — brand owners, sourcing and production heads, and quality leaders. One place to see everything, decide fast, and protect the brand.
See everything, in one place
One live view of every order, vendor, business and season — no chasing spreadsheets, calls or email threads for status.
Ship on time, every season
Automated milestone calendars surface delays weeks early — so launches and drops land on schedule, not late.
Protect the brand
An AQL quality gate physically stops defective goods from shipping — your reputation is protected at the source, not after a recall.
No surprises at the dock
At-risk orders and defect trends surface early with clear root causes — you act before small issues become costly ones.
Decide in minutes, not meetings
Drill from a single KPI to an individual order; scheduled PDF dashboards land in your stakeholders’ inboxes automatically.
Lower cost, lower risk
Less rework, fewer chargebacks and air-freight bills — and you configure it yourself, with no IT project and fast time-to-value.
Analytics for leaders
Brand Sourcing dashboard, live
The same cockpit your leadership uses — click any KPI to re-drive every panel below. Season health, delays, on-time performance and supplier grades — drill from a number to a single order.
| Supplier | POs | On-Time | Delayed | Avg Delay | Grade |
|---|---|---|---|---|---|
| SGSunrise Garments | 34 | 96% | 1 | 2d | A |
| AKApex Knits | 28 | 93% | 2 | 3d | B |
| MTMetro Textiles | 22 | 90% | 2 | 4d | B |
| DADelta Apparel | 20 | 84% | 4 | 6d | C |
| OMOrion Mills | 16 | 79% | 4 | 8d | C |
| ZMZephyr Mills | 8 | 88% | 1 | 3d | B |
How it works
Nine ideas that make it click
The principles that make SourcingXP fast to adopt and hard to give up.
Orders in, any way
Merchants upload orders directly, or let them flow in automatically through integrations and other data sources.
One source of truth
The Purchase Order page is the single source of truth for every user — brand, buying house, supplier and QA alike.
Track & act in one place
Everyone can track orders and take action directly from that same page — no hunting across tools.
Every activity tracked
Every action on an order is captured end to end, so nothing slips and the timeline is always knowable.
Inspect on mobile or web
The quality team completes inspections on mobile or web — either way, the same flow, the same data.
Configurable forms
Inspection forms are fully configurable — no development needed to create a new form or change an existing one.
Web & mobile in sync
Inspection data, files and images move seamlessly between mobile and web — always connected.
Configure once, run
Configure the application once and it's ready to use — no custom build, no code required.
One URL, many businesses
A single URL can manage one business or several — a key differentiator built in from day one.
The problem we remove
Orders, milestones and quality live in scattered spreadsheets and email — so the surprises always arrive at shipment. SourcingXP replaces that with one connected thread, backed by three decades of fashion-floor expertise.
Know who, what & when
Every order, owner and target date is knowable in real time — across all vendors, businesses and seasons.
Fewer steps to the next milestone
Automated action calendars, owner roles and one-tap approvals compress the path from concept to shelf.
Right data, no silent loss
Config-driven controls and quality gates mean the right value, the right control, and zero shipment surprises.
The product spine
One order, followed end to end
The stages every garment travels — from order to shelf — each configurable to your product types, no custom code.
Purchase Order Command Center
One live order book across every vendor and business — searchable, filterable and exportable in seconds.
- Configurable Excel upload with in-app error correction
- Filter by brand, season, category, division, supplier
- Branded PO PDF & re-uploadable Excel export
- Bulk cancel with reason, remark & full audit trail
Time & Action Calendar
Every order becomes a milestone calendar automatically — each step with an owner role, target date and dependency chain.
- Tracking templates snap into per-order action plans
- Configurable order-status workflow & release gates
- Sequential advancement — no step jumps ahead
- Delay reasons captured for real root-cause insight
Goods Tracking
Track what was ordered against what actually arrives — by action stage and by size — so shortfalls surface early, not at the dock.
- Ordered vs delivered, by action & by size
- Configurable delivery thresholds with auto-complete
- Funnel caps stop over-delivery per size
- Fill only after release-to-supplier — gated & audited
AQL-Driven Quality Gate
Digital inspection forms with automated sampling — and a final-inspection lock that physically stops a bad order from shipping.
- AQL sample size, Major & Minor computed automatically
- Checklist, defects, photos & documents in one form
- Group inspections across multiple POs, one vendor
- Secured, branded PDF reports — access-controlled & audited
Built around the spine
Configure it, connect it, run it anywhere
The platform bends to your process — not the other way around.
Configure Everything
Your team owns the setup — no developers, no change requests.
- Define your own masters & data fields
- Build inspection forms & upload templates
- Design order-status workflows & gates
- Calculative (formula) fields on the fly
Open Integration APIs
Connect your ERP, PLM and factory systems — data flows both ways.
- REST APIs for orders, actions & inspections
- Separate integration field & mandatory rules
- Push order status & results downstream
- Secure, token-based access
Notification Center
Decide exactly who hears what, and how — per event.
- Rules per event: upload, action, inspection…
- Recipients by role, user, supplier or owner
- Channels: email · in-app · WhatsApp · push
- Attach the inspection report automatically
The Mobile App
The same source of truth in the inspector's hand, on the factory floor.
- Full inspection capture with camera photos
- MPIN quick-login & push notifications
- QR photo hand-off from phone to record
- One-tap secured report download
Management Dashboards
KPIs you can drill all the way down to a single order.
- Analytics & Quality Intelligence cockpits
- Brand sourcing & season-health view
- Defect trends by vendor, location, activity
- Scheduled PDF delivery to stakeholders
Onboarding & Support
Go live fast, with help right where your team works.
- In-app Quick Links resource center
- Guided onboarding & configuration
- Full English & 中文 interface
- Responsive team, real fashion expertise
And plenty more
Every detail the floor actually needs
Dozens of capabilities ship in the box — configure the ones you need, ignore the rest.
Why it wins
What sets SourcingXP apart
Configurable, not custom-coded
Masters, upload formats, inspection forms, status workflows, notifications — all admin-configurable. New product category Monday, live the same day.
Web and mobile parity
The office and the factory floor run the identical source of truth — no re-keying, no drift.
Open, not walled off
Integration APIs connect your existing ERP and PLM — the platform fits your stack instead of replacing it.
Quality is a gate, not a report
The final-inspection lock physically prevents a failed order from advancing to shipment.
One URL, one or many businesses
A single deployment manages a single business or a whole group — isolated, scoped and switchable.
Enterprise-grade underneath
Secure JWT / role-based access, audited transactions, server-side performance and isolated per-client environments.
Questions, answered
Frequently asked questions
The quick answers buyers ask most about SourcingXP.
What is SourcingXP?
SourcingXP is a configurable fashion supply-chain platform that connects brands, sourcing companies and manufacturers. It unifies purchase orders, a time & action calendar, goods tracking and AQL quality inspection on web and mobile — from concept to shelf.
Does SourcingXP work on mobile and web?
Yes. The quality team can complete inspections on mobile or web, and inspection data, files and images move seamlessly between the two — the same source of truth everywhere.
Do I need developers to configure SourcingXP?
No. Inspection forms, upload templates, masters, order-status workflows and notifications are all admin-configurable. Configure the application once and it is ready to use — no custom build required.
Can one deployment manage multiple businesses?
Yes. A single URL can manage one business or several — a key differentiator, with isolated, scoped data per business.
What is a time & action calendar?
It is an automated milestone calendar for every order — each step carries an owner role, a target date and a dependency chain, so the path from order to shelf stays on schedule with clear accountability.
Which languages does SourcingXP support?
SourcingXP ships with a full English and 中文 (Chinese) interface, so office and factory-floor teams work in their own language on the same platform.
See it on your orders
Request a demo of SourcingXP
Bring your process — we'll show the platform running your concept-to-shelf flow, on web and mobile, in one session.
- A guided walkthrough of the full concept-to-shelf flow
- See PO, Time & Action, Goods Tracking and AQL quality live
- Web + mobile, configured to your product types
- No obligation — a working sandbox you can try